§ 13-203. Franchise fee audits and dispute resolution.  


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  • (a)

    The town, upon reasonable written request, may review the business records of a cable service provider or video service provider to the extent necessary to ensure payment of the franchise fee in accordance with section 13-202 herein.

    (b)

    Any suit with respect to a dispute arising out of or relating to the amount of the franchise fee due to the town under section 13-202 herein shall be filed by either the town seeking to recover an additional amount alleged to be due, or by the franchise holder seeking a refund of an alleged overpayment, in a state or federal court of competent jurisdiction within three (3) years following the end of the month to which the disputed amount relates; however, this time period may be extended by written agreement between the franchise holder and the local governmental subdivision.

    (c)

    Prior to filing suit, the town or franchise holder shall give the other party written notice of any dispute not resolved in the normal course of business. Representatives of both parties, with authority to settle the dispute, shall meet within thirty (30) calendar days after receipt of the notice, and thereafter as often as reasonably deemed necessary, to exchange relevant information and attempt to resolve the dispute. If the dispute is not resolved within sixty (60) calendar days after receipt of the notice, either the town or franchise holder may initiate nonbinding mediation. Good faith participation in and completion of the negotiation and mediation procedures set forth in this subsection shall be a condition precedent to proceeding with the suit beyond its filing to interrupt the prescriptive period set forth in this section.

    (d)

    The town may contract with a third-party administrator for the collection of franchise fees and enforcement of the provisions of this article.

    (e)

    Each party shall bear its own costs and attorney fees incurred in connection with any and all of the activities and procedures set forth in this section.

(Ord. No. 2017-6, § III, 8-8-17)